Wildfires, landslides and influenza surge are only some of the incidents to hit California hospitals this past year. The initial response to an emergency begins with recognition that an incident may, or has occurred. In cases where the incident is likely to impact or disrupt routine operations, and may require coordination of efforts and response involvement among hospitals, Health Care Coalition partners, EMS, public health, and environmental health. Key management issues involving situational status, incident characteristics and resource capabilities must be quickly determined and communicated amongst response partners in order to establish a common operating picture. CHA’s Hospital Preparedness Program has developed a tool to help hospitals activate their Emergency Operations Plan (EOP) in the Hospital Activation of the Emergency Operations Plan Checklist with step-by-step instructions for activation and Hospital Incident Command System (HICSi) roles.
A helpful tool providing cybersecurity information and resources for health care organizations, tools to assist with gap analysis and state support systems, a mitigation checklist, and suggestions for where to report cyberattacks, as well as share information.
The toolkit was developed to provide guidance to hospitals in planning for and documenting emergency food supplies as mandated by regulatory requirements. These resources were developed for use by hospital Food Services directors and/or hospital dietitians. Hospital Emergency planners should also review and become familiar with these documents for joint planning purposes.
Users should first print the following attachments prior to viewing the video presentation:
A round-table session providing direction on the use of the toolkit will be held at the California Dietetic Association Annual Conference on April 4, 2014 in Pomona, CA. Dietitians who attend the conference are encouraged to participate. For information about the CDA annual conference, visit www.dietitian.org.
Please direct any questions about the guidance and toolkit to the CHA HPP main office at (916) 552-7681.
The purpose of the Hospital Surge Plan Checklist and Resources is to assist hospitals in developing and/or updating their plans for response to a significant surge event, as well as to provide tools, examples and guides to assist with plan development and implementation.
In the wake of the Newtown, Connecticut shooting, the CHA Hospital Preparedness Program (CHA-HPP) released its most recently developed tool “Hospital Code Silver Activation – Active Shooter Planning Checklist”. The checklist is provided to support hospital efforts in reviewing and developing active shooter response plans.
This resource was initially developed to support the CHA-HPP course “Planning and Training for Active Shooter Events”.
The tool was developed with key advisements from agencies such as FEMA, Department of Homeland Security and the International Association for Healthcare Security and Safety.
This tool was was developed by the CHA Hospital Preparedness Program to assist hospitals in development, implementation and evaluation of their exercises.
Individual exercises are part of an Exercise and Evaluation Cycle under the hospital’s Emergency Management Program. These exercises may be isolated within the hospital, or part of a larger community, or even statewide, exercise such as the California Statewide Medical Health Exercise. It is the intent of the checklist to provide an overview, guidance and resources for hospitals which allows a more coordinated effort and can be tailored to the facility.
This tool is designed to assist hospitals in the development of an Incident Action Plan (IAP) for each Operational Period. The IAP is a process which uses a combination of Hospital Incident Command System (HICSi) Forms; it is minimally comprised of HICS 201 Incident Briefing, HICS 202 Incident Objectives, HICS 203 Organization Assignment List, HICS 204 Branch Assignment List, and HICS 215A Incident Action Safety Analysis.
The attached Guidelines for Developing Best Practices to Assist California Hospitals in Preparing for and Responding to a Water Disruption are being published in draft form and are for hospital use in preparing for the November 17, 2011 California Statewide Medical and Health Training and Exercise Program. These tools may also be used for any other hospital water disruption planning activities.
These guidelines were drafted under the CHA Hospital Preparedness Program with participation from a work group which was comprised of hospital representatives and state regulatory agencies.
The guidelines address:
Overview of a hospital water disruption
The hospital water supply planning team
Conducting a water use audit
Role of California Regulatory Agencies in a water disruption
Water disruption standards and regulations
Coordinating with the community response to a water disruption
The guidelines contain links to federal and state references and include six attachments which provide additional information and check lists to assist hospitals with water disruption planning and response.
This checklist and related appendices are designed to assist hospitals in the development, implementation and evaluation of exercises. Hospitals participate in a range of exercises including Discussion-Based (such as tabletops), and Operations-Based (such as drills, functional and full-scale exercises.) It is the intent of this document to provide an overview, guidance and resources for hospitals which allows a more coordinated effort and can be tailored to the facility.
Attached is a new tool for hospitals entitled Hospital Repopulation after Evacuation Guidelines and Checklist (Repopulation Guidelines). The purpose of the document is to identify hospital operational and safety best practices, as well as regulatory agency requirements, which must be considered when repopulating after full or partial evacuation of general acute care hospital inpatient building(s) (GACHB). The association sought consultation from a number of State agencies prior to publishing this document.
There is no one standard format for an Emergency Management Program (EMP). The Emergency Operations Plan (EOP) is one component of the EMP. This tool provides guidance for hospitals regarding the components included in an EMP.
Attached is a diagram intended for use in context to the TJC 2009 EM Standards. (Note that the term “Emergency Management Plan” is no longer in TJC EM Standards or a part of NIMS terminology.) This tool was developed by CHA’s Hospital Preparedness Program.
This checklist provides guidance in the development or update of a hospital evacuation plan containing detailed information, instructions, and procedures that can be engaged in any emergency situation necessitating either full or partial hospital evacuation, as well as sheltering in place.
The expectation will be that staff may need to accompany patients and work in staging areas, in local government Alternative Care Sites (ACS) and/or at receiving facilities, subject to receiving proper emergency credentials. Drills, training and reviews must be conducted to ensure that staff have a working knowledge of the plan and to ensure that the plan is workable.
The hospital evacuation plan should be consistent with federal NIMS and The Joint Commission requirements.
Attached are a CHA Shelter-In-Place (SIP) Planning Checklist tool and a decision-making algorithm for SIP and evacuation activation. The Checklist and decision tree are to assist hospitals with developing and/or reviewing and updating their plans. Updated hospital evacuation plans and shelter in place protocols documenting a hospital’s critical decision making processes are a Hospital Preparedness Program (HPP) Year 7 requirement.
The document is not intended to suggest that your plans be reorganized to conform to the Checklist, but is provided as a tool to help you ensure that the elements listed have been addressed in your plans, policies and procedures.
The “Reference” column is to allow each hospital to note where in their documentation each item is addressed. The decision tree is to allow you to consider the critical decision making factors. This is a Tool for the hospital, and is not for submission to the County.
It is important to note that there are a number of situations or events that may require or lead a hospital to decide to shelter in place and, therefore, to plan in advance for those situations. Please also note that your plan should include what happens to those “locked out” when you are “locked down” (identify a sheltering site(s) outside of locked-down facilities). Also note that SIP differs depending on the type of event.
This updated document reflects upcoming changes which will take place on July 1, 2012. This tool ws developed to assist hospitals with National Incident Management System (NIMS) implementation. The compliance objectives are mandated, however the examples to achieve compliance are only suggestions. Hospitals may have other means for demonstrating compliance.
Coordination of the facility mass fatality plan with county/region mass fatality planning must occur to provide better community response. Education, training and exercises must be conducted to ensure that staff have a working knowledge of the plan and to ensure that the plan is workable. The hospital mass fatality plan should be consistent with state and local regulations, National Incident Management System and The Joint Commission requirements.
The CHA Hospital Preparedness Program has developed this checklist for hospital CEOs. It can serve as a reference to ensure appropriate planning is occurring within your organization. The expanded checklist below is for hospital planners.